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Scope and overview
This privacy notice is issued on behalf of Acacium Group and all its group companies. A full list of our and group companies and their trading names can be found here, all reference to Acacium Group refers to these companies. If you require a printed copy of our group companies, please contact us using the details below.
This privacy notice applies to you when you apply to work temporarily or permanently with Acacium Group as an internal employee. Details of who the controller is will be provided during the recruitment process.
When we mention "we", "us" or "our" in this privacy notice, we are referring to any company in Acacium Group that processes your personal data.
Please contact us using the details below if you have any questions about this privacy notice or personal data we use about you:
If you have any concerns about the personal data we use about you, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, by contacting them at www.ico.org.uk. We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please feel free to contact us in the first instance.
We regularly review this privacy notice and will update it where necessary. We will notify you of any significant changes, however we do recommend you regularly review this privacy notice to make sure you have the most up to date information. This privacy notice was last updated on 21.04.2021
1.When will this privacy notice apply?
This privacy notice will apply to personal data that we collect from you when:
We are committed to ensuring that your privacy is protected. If you provide us with personal data, you can be assured that it will only be used in accordance with this privacy notice.
2. What is the lawful basis for using your personal data?
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data for purposes below. These are commonly called the lawful basis for processing.
We will only use your personal data for the purposes for which we collected it unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose in this privacy notice.
The table below sets out the personal data that we collect and use about you and the lawful basis we will rely on as set out above.
Who does this apply to?
Personal data we obtain
Purpose for processing
Basic contact details:
full legal name;
email address; and
Performance of a Contract
Driving Licence Information*
Details of your immigration status and legal right to work in the country the job opportunity is*
Date of birth*
Details of a change of legal name*
Details of potential referees*
Details of a valid registration with your required regulatory body*
Details of relevant qualifications*
Evidence of professional skills checklists*
Answers to competency interview questions*
Details of your required working patterns
3.What personal data must you provide to us as part of a statutory/regulatory or contractual requirement?
In certain circumstances, you may be obliged to provide us with personal data for a statutory or requirement or to enter into a contract. Where this is the case we have identified these instances in the table above with an “*.” If you fail to provide the personal data when requested, we may not be able to accept you as an applicant to be considered for employment with us.
4.What special category or criminal data does the Acacium Group process about you?
As a potential employer, it will be necessary for us to collect “special category data.” Depending on the role we will also process criminal conviction information about you via a criminal records bureau. When we collect special category data and criminal conviction data about you will provide you with additional information about how we will use your special category data and criminal conviction data.
5.Why is your personal data shared across the Acacium Group companies?
The personal data that you provide will be shared within the Acacium Group, to increase your chances of finding employment. We will also share your personal data across the Acacium Group to ensure that our legal and regulatory obligations are achieved.
6.Which third parties is your personal data shared with?
We will share your personal data with the third parties set out below:
We require all third parties to respect the security of your personal data and to treat it in accordance with data protection laws. Where we share your personal data with third parties who provide operational services to us, we only permit them to process your personal data for specified purposes in accordance with our instructions.
7. Sending you potential job opportunities
We will send you emails with relevant job opportunities. If you no longer wish to receive these communications or do not wish to explore job opportunities with us, please let us know.
8.How long do we keep your personal data for?
We will only keep your personal data for as long as is necessary for the purposes for which it was collected, which is to find you employment with us. For declined applicants, we will keep your personal data for 12 months from the date we declined to employ you or when you declined to take up a role with us.
9.Will we transfer your data outside of the European Economic Area?
As an international organisation, we may transfer your personal data globally within the Acacium Group. Additionally, we may transfer your personal data to third parties who are outside of the European Economic Area (EEA).
Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
If you would like more information about the methods used to transfer your personal data outside of the EEA, please contact us at email@example.com.
10.How do we safeguard your personal data?
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to only those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
11.What rights do you have in relation to your personal data?
You have the following data protection rights when we use your personal data:
If you would like to exercise any of these rights, please email firstname.lastname@example.org. In most cases we will deal with your request as soon as possible and at the latest within one calendar month of the request. If we need to extend the period for responding to your request, we will let you know within the one-month period. We do not charge a fee for any such requests unless there are exceptional circumstances.
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